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Are Your Vendors Engaged? Would You Like Them to Be?

Are Your Vendors Engaged? Would You Like Them to Be?

Rumor has it, in some association circles, trade show attendance is struggling. This could spell trouble for how vendor members find value in belonging to your organization. While some industries may be feeling the pain more than others, it is never a bad time to think about the ways you are engaging your vendor/supplier members. Read on for a handful of ideas on engaging your vendor-side members in effective and successful ways.

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A Different State of Grace: Best Practices for Handling Grace Periods and Membership Renewals

Posted by Callie Walker

Membership_Renewals

For many associations, it’s easy to get caught up in the marketing efforts associated with attracting new members. But as important as membership growth is, renewal is key. The membership renewal process requires a bit more effort though than just sending out emails. By following a few best practices, you can actually increase the likelihood that members will rejoin. Take a look:

Best practice #1: Begin your efforts early

According to Marketing General Incorporated’s (MGI) 2014 Membership Marketing Benchmark Report, associations that start their renewal efforts three or more months prior to expiration are significantly more likely to have an 80 percent or higher renewal rate. That alone is reason enough start your renewal efforts early.

But if you’re unsure about where to focus your efforts, consider this: According to MGI, email marketing, direct mail, and staff phone calls generate more membership renewals than any other marketing channels. So if you’re looking to boost your membership renewal rates (and who isn’t?), consider launching an email marketing campaign one to three months prior to membership expiration. You’re more likely to end up with higher renewal rates. 

Best practice #2: Make it easy

The more complicated your renewal process, the less likely members are to complete it. If you’re using paper form renewals, provide members with a pre-addressed envelope to simplify the return process. However, if you’re looking for an even easier way to manage membership renewals, consider utilizing an association management system. An AMS will enable you to automatically send out reminder emails when members get close to expiration. Additionally, an association management system will pre-populate online renewal fields with information from the year before, making it easier for members to complete all of the forms they need. 

Best practice #3: Take the pain out of payment

Members don’t pay dues for a variety of reasons, but sometimes it’s because they’re just plain busy. So before you deny them their member benefits altogether, consider offering a grace period of some sort. According to MGI’s Marketing Benchmark Report, the most common grace period for associations is two to three months. This time frame is a fairly good balance between trying to bring back lapsed members and ensuring paying members aren’t being short-changed.

For more helpful tips on member retention, download our free guide below!

Top 10 Tips for  Member Retention

Topics: association management, small staff association, member retention, membership management, Small Staff Chatter

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