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The MemberClicks Blog

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Which of These Volunteer Trends Will You Try This Year?

Asking for volunteers and really getting the most out of their activity can be a struggle. Everyone feels the “there are only so many hours in a day” sentiment, your members included. It can be difficult for them to commit to yet another regularly scheduled activity - let alone give it their all when it comes after a crazy day at the office.

It becomes quite the conundrum when your association relies on volunteers to provide certain benefits, or even to function. If you can identify with these difficulties, it might be time to rethink your association’s volunteer structure. Take a look at these trends and think about how they could fit into (or even replace!) the ways you currently drum up volunteers:

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Time Management for Small Staff Association Leaders

Posted by Sarah Hill

We know that small staff association leaders are juggling a LOT of responsibilities and tasks. On top of that, you’re probably helping your staff members and board juggle all of their responsibilities. That’s a lot of balls in the air! How about you take a minute while you read this blog and take some steps to clear out your mind and get yourself organized and ready to take on all those tasks.

Time Management for Small Staff Association Leaders

1)   Stick to a routine

Variety may be the spice of life, but it might make things complicated when you’ve got as much on your plate as you do. Establish a regular routine that’s primed for success, at least first thing in the morning. Make it part of your day to get your coffee or tea, read your E-mails, check in with social media and relevant blogs, and then write out a to-do list. (See step 2.) The rest of your day may be crazy, but you’ll probably find it comforting to have that first hour-established daily.


2)   Make a to-do list

It seems obvious and a little elementary, but writing lists is a really great way to stay on task and make sure nothing hits the ground. It really adds another layer of depth if you keep the lists all together in a notebook or on a notepad so you can see what wasn’t completed the day before and keep it on the list until it gets done!


3)   Use meeting-markers and a calendar

Depending on your E-mail host, you may have a calendar already connected and synced with your E-mail, therefore you should be able to send meeting markers that automatically block time out on your calendar. Then, if you would like, you could sync those calendars with your phone or tablet so you get reminders. Did I lose you? Sorry, that’s a lot of syncing. But the same principles apply to good old paper if that’s a little more in your comfort zone. The bottom line is to find a calendar system that works for you. Don’t forget to check in with your AMS calendar as well!


4)   Take some time off every now and then

The quickest way to derail your organization and productivity is to fry your brain. You have to take care of yourself! Work on that work/life balance, even if it means picking up that calendar and setting aside an evening JUST for family and friends. It goes a long way in helping your brain take a rest.


5)   Ask for advice

You’re never in it alone. Ask your staff, your board, or get in touch with former leaders. Also attending local SAE conferences can put you in touch with some great experts and other association executives who can give you some great ideas. There will probably even be a learning session about it!


We know you’re fried. Every day MemberClicks talks to association leaders who just need simple, simple simple. That’s roughly translated to: “Please make this easy for me and take some things off my plate. 

An AMS can do that! Need some help shopping for one?

Download our free guide to selecting an AMS!

Topics: association leadership, small staff association

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