To-do lists are big organizational tools for many savvy professionals, but especially for association executives. Unlike other pros, association leaders tend to have a lot more hats to wear and that means to-do lists could span things from administrative duties to event registration to networking.
Isn’t it a huge relief when those items are crossed off and you can toss the list?
Hold up. Don’t toss that list. Here are a few reasons you should hold on to your old to-do lists.
1) Annual events
Big conferences, parties, and membership drives usually happen annually. It can be great to look back on last years' tasks and remind yourself what worked and what didn't. It'll prevent you from repeating past mistakes and allow you to reflect and grow from the lessons you learned the previous year that you may have forgotten.
2) Monitor your work load
Because association professionals put on so many hats, it's easy to get overloaded rather than go through the process of justifying and hiring a new person. Keep an eye on your workload. Is it greater than last year at this time? Double? Triple, even? If so, take some time to reflect on the balance you have going on. What's dropping or not getting enough attention? Then discuss with your board.
3) Training interim replacements or emerging professionals
If someone is filling in for you or you're transitioning to another role, old to-do lists are a literal map to success and a smooth transition. Sure, you want the person coming in to add their unique flair and do things their way, but seeing what you did and what worked for you for those successful years will go a long way in on boarding and training a new person in your association.
We're not saying that you should hold on to years' worth of clutter, but maybe just hold on to a year or so worth of lists. You may be glad you have them!
Need one more list to cross off? How about our event check list? We wrote it all out so all you have to do is cross things off and for once you don't have to remember everything.