Are you in the middle of your organization’s busy season? Conference season, perhaps? If so, you’re not alone. But even if you aren’t, chances are, that time is coming...soon!
So when that happens, how you can you stay productive and get done what you need to get done without wanting to pull your hair out?
It’s all about working smarter, not harder. To do that, here are a few tips:
Repurpose existing content and/or curate content
In the midst of whatever big projects or initiatives you have going on, you likely have other, more standard tasks that need to get done. You need to draft and distribute your monthly newsletter. You need to promote your quarterly webinar. You need to publish - at least a little - on social media.
But who has the time?! Since those tasks need to get done, make the process of completing them as easy as possible. Rather than spending a lot of time coming up with brand new content, consider repurposing some of your existing content and/or curating content from other reliable and respected sources.
If you need industry-related articles for your organization’s newsletter...curate those from other valuable, industry-related blogs.
If you need to promote your quarterly webinar...use one the email templates (and wording) you’ve used in the past.
If you need to publish a little on social media...share posts from others (rather than trying to come up with new content of your own).
You don’t want to rely on these tactics ALL the time (innovation is important), but to get you through some of these particularly busy times, these little time-savers can really make a difference.
Cut the non-necessities
Again, regardless of what initiatives you have going on, you likely have standard “to-dos” that take place on a week-to-week or month-to-month basis. But now’s the time to really consider what - if anything - can be cut. Are you doing some of those things just because you’ve always done them? Would it hurt if you skipped a week or a month and picked it (or them) back up once this conference (or whatever big project it is you have going on) is over?
Think about some of your internal meetings in the same sense. Do you have any regular meetings that could either be pushed, or at the very least, shortened?
The more non-necessities you can cut, the more time you’ll have to dedicate to what really needs to get done.
Focus on one task at a time
Raise your hand if you tend to multitask. I’ll be the first to admit, I do. But I’ll also be the first to admit that sometimes, it’s not quite as efficient as I’d like. (Switching from one tab to another and one task to another requires a shift in my thinking, that as you can imagine, takes a little time.)
So, when you really have minimal time to spare, make it a point to focus on one task at a time. That means closing out those 10+ computer tabs and not checking your email every few minutes. (I know, I know. Easier said than done.) But by doing this, you’ll be able to actually complete tasks - and not just “make progress on them” - much quicker.
Still feeling overwhelmed with everything you have to do? Another tip for working smarter and not harder is to leverage technology. Software, such as an association management system, can streamline tasks (and automate tasks), saving you time...and a bunch of headaches!
Not sure what an association management system really is? Or how it can help your staff and organization as a whole? Learn all of that in our free guide below!